![]() Once you’ve subscribed to the Scheduler service, you’ll need to set up a Schedular-specific mailbox in your domain. That can help you budget for the number of licenses you need by, for example, defining specific roles as meeting organizers. Only meeting creators need a license attendees don’t need one for their replies. A subscription comes in at $10 per user, per month, with a free trial to help you get started. Scheduler needs an Exchange Online-enabled Microsoft 365 account to work, with a wide selection of different plans supported. How to set up Microsoft 365’s Scheduler service Your internal team isn’t distracted by those emails - they’re all processed by Scheduler, and all they see is the final calendar invite appearing in their inboxes. That can then be used to suggest possible times to external invitees, negotiating a set of times that can be proposed to everyone on the initial invitation. Scheduler can first find a block of times that work for your internal attendees, as it has access to free/busy data through the Microsoft Graph. One advantage of a tool like this is that it can automate the process of choosing times that suit attendees from outside your company. All you need to do is turn up to the meeting. Instead, Scheduler will handle it all for you, checking calendars, sending messages to negotiate times, and then finally creating the calendar invites for you. If you were doing that yourself, you’d be checking everyone’s availability in Outlook, only to discover that not everyone blocks out time the same way. SEE: Microsoft 365: A cheat sheet (free PDF) (TechRepublic) Natural user interfaces don’t need to be voice or gestures they can be a casual email that asks, “Please set up a marketing team meeting on Friday.” Requests are sent to a mailbox, which uses Cortana as an interface to the Scheduler workflow service. One difference between the Cortana-powered Scheduler and the original voice-powered virtual assistant from Windows Phone is that this is an email-powered service. The system is designed to learn from your interactions, so initial interactions may include having to clarify what you mean by phrases like “a big meeting room.” It’s intended to coordinate calendars using intent-based models, like those used in Azure’s Cognitive Service’s LUIS, to extract the requirements from a request. That’s why Microsoft’s Scheduler service builds on natural language AI tools and the Microsoft Graph to help you find the right time for your meetings. What is Microsoft 365’s Scheduler service? How to insert absolute and relative hyperlinks in a Microsoft Word document How to return first and last times from timestamps in Microsoft Excel Master Microsoft Office with this accredited training Each meeting you’re trying to organize adds up to quite a bite out of the workday, a hefty distraction that takes you out of your workflow. With meetings needing to be coordinated across internal and external calendars, setting up the average meeting now takes anything up to 30 minutes. One of those services is ideal for the new world of hybrid work, where we spend much of our time trying to schedule both physical and online meetings. Instead, she’s got a new job, offering a natural language interface into Microsoft 365 services. Run polls to gather volunteer availability for scheduling a calendar of activities.How to take advantage of Microsoft 365’s AI meeting SchedulerĬan a computer plan your meetings for you over email? See how Scheduler for Microsoft 365 uses AI to handle this tedious chore.Ĭortana may have stopped offering consumer services, but that doesn’t mean that Microsoft’s virtual assistant is pushing up the virtual daisies in some corner of the metaverse. Determine interest level and best day, date, and time of day for scheduling classes, courses, or seminars. Poll friends for the best dates and times for the next cookout, group camping trip, girls’ night out, park play date, or poker game. Poll far-flung family members for potential dates and locations for a reunion or other family celebration. Assess host and guest availability and zero in on dates for big internal and external company, neighborhood, or association events. If you run a restaurant, retail store, or any business that has a lot of employees working different shifts, creating a scheduling poll makes it easy to build your schedule by getting everyone’s availability laid out in one place. ![]() Planning an offsite? Ask for preferences on meeting locations, menus, and extra-curricular activities, too, to streamline scheduling and planning. Figure out possible dates and times for a global team meeting. Use a SurveyMonkey online poll to schedule a meeting.
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